Electronic signature policy

CSSB > Member Resources > Electronic signature policy

Electronic signature policy

If you’re signing a CSSB document electronically, these are the signature formats we accept. Our policy varies based on how you submit your document and the type of document you submit.

1. Send a document by email, mail, or fax

What we accept

Electronically handwritten signature

You’ve uploaded a picture of your handwritten signature and added it to the electronic document.

Printed, signed, and scanned signatures

You’ve printed the document, signed it by hand, and then scanned or taken a picture of it.

Handwritten signature that’s captured electronically and embedded

You’ve used a mouse, touchscreen, or stylus to write your signature electronically.

Signature marks

If you’re unable to sign your name, we accept a mark as a signature as long as another person witnesses it. We may need more information to verify that the mark and witness meet our requirements.

What we don’t accept

Typed signatures

For documents that are emailed, mailed, or faxed to CSSB, we don’t accept typed signatures (including script fonts).

2. Send a document through Online Services

What we accept

Click to sign signature

If you’re signing a form through Online Services, you can use this feature to sign documents.

Typed signatures

We accept typed signatures for documents submitted by a member through Online Services.

There are three exceptions:

  • We never accept typed signatures for banking changes.
  • We never accept typed signatures for documents signed by a power of attorney.
  • We never accept typed signatures for documents signed by an employer.
Electronically handwritten signature

You’ve uploaded a picture of your handwritten signature and added it to the electronic document.

Printed, signed, and scanned signatures

You’ve printed the document, signed it by hand, and then scanned or taken a picture of it.

Handwritten signature that’s captured electronically and embedded

You’ve used a mouse, touchscreen, or stylus to write your signature electronically.

Signature marks

If you’re unable to sign your name, we accept a mark as a signature as long as another person witnesses it. We may need more information to verify that the mark and witness meet our requirements.

What we don’t accept

We never accept typed signatures for banking changes, documents signed under a power of attorney, or documents signed by an employer.

For more information about our electronic signature policy, contact us.

Many life changes can affect your pension. Explore the different events below to learn more. Contact CSSB if you have questions.

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Join the plan

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Get married or move in together

Move

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Start or expand your family

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Change employer (within the plan)

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Take a leave of
absence

Image of documents with pair of wedding bands and a pen on top. person sitting on either side of the table with hands crossed.

Divorce or separate

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Leave employment (for any reason) / terminations

woman looking at a chart with a doctor

Experience a disability or illness

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Retire

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Work past age 71

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Death

Electronic signature policy

If you’re signing a CSSB document electronically, these are the signature formats we accept. Our policy varies based on how you submit your document and the type of document you submit.

1. Send a document by email, mail, or fax

What we accept

Electronically handwritten signature

You’ve uploaded a picture of your handwritten signature and added it to the electronic document.

Printed, signed, and scanned signatures

You’ve printed the document, signed it by hand, and then scanned or taken a picture of it.

Handwritten signature that’s captured electronically and embedded

You’ve used a mouse, touchscreen, or stylus to write your signature electronically.

Signature marks

If you’re unable to sign your name, we accept a mark as a signature as long as another person witnesses it. We may need more information to verify that the mark and witness meet our requirements.

What we don’t accept

Typed signatures

For documents that are emailed, mailed, or faxed to CSSB, we don’t accept typed signatures (including script fonts).

2. Send a document through Online Services

What we accept

Click to sign signature

If you’re signing a form through Online Services, you can use this feature to sign documents.

Typed signatures

We accept typed signatures for documents submitted by a member through Online Services.

There are three exceptions:

  • We never accept typed signatures for banking changes.
  • We never accept typed signatures for documents signed by a power of attorney.
  • We never accept typed signatures for documents signed by an employer.
Electronically handwritten signature

You’ve uploaded a picture of your handwritten signature and added it to the electronic document.

Printed, signed, and scanned signatures

You’ve printed the document, signed it by hand, and then scanned or taken a picture of it.

Handwritten signature that’s captured electronically and embedded

You’ve used a mouse, touchscreen, or stylus to write your signature electronically.

Signature marks

If you’re unable to sign your name, we accept a mark as a signature as long as another person witnesses it. We may need more information to verify that the mark and witness meet our requirements.

What we don’t accept

We never accept typed signatures for banking changes, documents signed under a power of attorney, or documents signed by an employer.

For more information about our electronic signature policy, contact us.